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Polite Ways of Talking to People

In today’s era, everyone values politeness over most of the things. There are times when talking to people in a polite manner makes everything work and achievable. Even in most day-to-day situations, whether formal or informal, talking to people in a courteous manner is admired. It is so because talking to people directly and abruptly may make the speaker look aggressive and rude, which might eventually put other people off. 

Polite ways of talking to people | English Medium

Why be Polite?

Being polite means respecting others’ feelings and respecting their thoughts and emotions. One might not notice politeness directly or state such a behavior, but its absence while talking to people becomes clearly visible and appears to be rude. Possessing the habit of talking politely helps people deal with tough people easily and smoothly. Since childhood, everyone is taught to speak politely while talking to people, irrespective of their age, and gender. There are certain ways that can be considered for being polite whenever one engages in a conversation. Let’s have a look at them!

Polite Ways of Talking to People

Here’s a guide to talking to people in polite ways and coming out as the sweetest person out there-

  • Be a listener, always!

While talking to people make sure that you are listening to them clearly and that you are understanding their opinion. Listening is always backed by understanding. There might be incidents when you don’t agree with someone’s point of view, yet you must respect their opinion.

For instance, if your opinion does not match with that of the other person, don’t say, ‘I disagree’ abruptly. Instead, use statements like-

  • Yes, but…
  • I slightly agree, but…
  • I understand what you say, but…
  • You might be right, but in my opinion…
  • Avoid negative words; use positive words creatively!

Unknowingly, most of the people react differently when positive words are used in a negative manner. Negative words hurt the sentiments in the most direct manner. Therefore, while talking to people make sure that your words are positive and wise. 

For instance, if you don’t like something that some other person might expect you to, don’t be straight-forward and disagree with your choice by saying statements like, “I think that’s a bad dress.” Instead, use statements like-

  • I don’t think that’s a good dress.
  • I think the dress doesn’t fit you as it should.
  • You should, maybe, consider looking at other options as well.
  • Remember to use the magic words!

At an early age, we all were taught to use three magical words while talking to people. The words being, ‘Sorry,’ ‘Thank you,’ and ‘Please.’ When used often, these words help one to get things done easily. Moreover, it leaves a good impression. It is important to note that using such polite words, the entire tone of the speaker may change. 

Let’s first understand the actual usage of these words-

Please- used in polite requests or questions

Thank you- used as a polite expression for acknowledging something

Sorry- used for apologizing to someone

For instance, if you wish to ask someone for a book (or a favor), don’t say statements like, “Give me this book.” Instead, use statements like-

  • I would be thankful if you could give me this book.
  • Would you mind giving me this book?
  • Could you please give me this book?
  • Avoid using finger-pointing sentences, or that being with the word, ‘You’

While talking to your friends, colleagues, boss, parents, or any other person, for that matter, it is always advised that you avoid the direct usage of the word, ‘you.’ It is so because the word sounds too direct and aggressive and makes the tone of the speaker rough. Talking to people using this word is usually considered as an act of pinpointing, which is never taken for a good and/or polite way of talking to people. 

For instance, if you are to highlight an error that somebody made, don’t use statements like, “You are unable to explain this point.” Instead, use statements like-

  • I am unable to understand this point.
  • Would you mind explaining this point again?
  • Could you please repeat this point?
  • Use softeners to lessen the negativity 

While talking to people or putting forward your thoughts, make sure that you use these little words called softeners. These words tend to decrease the intensity of the tone and negativity associated with the statements.

For instance, if you are to give your opinion on something, avoid saying, “I don’t like this swing.” Instead, use may use the same statement by adding a softener to it-

  • I’m afraid I don’t really like this swing.
  • I am just not comfortable with this swing.
  • I don’t think I’d be able to use this swing.

Try using these tips while talking to people, whether in formal or in informal situations.. Gradually, you will realize how making such little changes in your way of communication will make a great difference in your relation with the people around you, to a time when everybody wouldn’t want to talk to anybody but you!

To enhance your communication skills and build confidence in speaking in interviews, group discussions, and public platforms, check out our professional courses in advanced English speaking.


For any doubts or queries, feel free to write to us at mehak@englishmedium.in

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